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Executive Assistant

Executive Assistant
Thompson Flanagan
Chicago, Illinois

Job Description
Full service commercial lines insurance broker is seeking an Executive Assistant to work with the
leadership of the company. This is a newly created job that should evolve after working closely with the management team. Currently, Thompson Flanagan employs no support for the management team. Thompson Flanagan is a company that promotes an entrepreneurial spirit and this job can be what this person makes it.


Anticipated Job Functions
 Working with TF Executives in a support role
 Drafting, formatting, typing, and editing business correspondence
 Reading and routing correspondence
 Maintaining appointment schedule by planning and scheduling meetings and travel
 Researching and booking travel, lodging, and dining accommodations
 Coordinating and reserving available conference rooms and conference call bridges
 Preparing reports by collecting and analyzing information
 Assisting with expense report coordination
 Working alongside outside sales “rainmaker” coordinating current clientele and assisting with
prospect research
 Coordinating conference travel, attendance, meetings, and client special events
 Researching and resolving insurance company payment discrepancies
 Conceiving and executing client entertainment


Desired Skills & Experience
 Self‐motivator and prepared to be proactive in seeking work
 Highly organized
 Strong writing and editing skills
 Time management
 Confident handling travel logistics
 Proficient in Microsoft Word & Excel
 No prior insurance related work experience needed
 Ideal candidate would be not only open to change but proactive in creating this new position
 This job may not start out as full time; we are open to shortened work days or work week

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